ADI utilizes a flexible accounting program that allows us to offer a comprehensive suite of financial management services with the convenience of remote printing.

ADI can offer our clients anywhere from a  “full services package”  to a “customized package”. The choice is left up to the client and their particular needs.

ADI OFFERS THE FOLLOWING BUSINESS AND FINANCIAL SERVICES:

Payroll Services

• Prepare payroll checks and direct deposits, along with State and Federal tax deposits and ASRS payments
  
• Track changes for gross pay, payroll deductions, and funding sources with Personnel Action Request forms
  
• Prepare quarterly payroll reports for the U.S. Department of the Treasury, AZ Department of Revenue, AZ Department of Economic Security, and SCF
  
• Prepare and reconcile W2’s to quarterly payroll reports

Accounts Payable Processing

• Verify proper authorization for each expense see sample
  
• Examine invoices to ensure correct payment amount and proper coding in the general ledger
  
• Alert clients when payables remain outstanding for excessive time periods
  
• Prepare Form 1099 for applicable vendors

Cash Flow Reporting

• Prepare monthly reconciliations for all bank accounts and credit cards
  
• Maintain secondary bank registers to account for transactions not reflected on the bank statement due to timing issues
  
• Prepare monthly cash flow forecasts that reflect cash transactions in previous months and predictions for cash transactions through the remainder of the fiscal year

Monthly Financial Statements

• Prepare a Statement of Financial Position by adjusting asset and liability accounts to actual
  
• Prepare a Statement of Activities, which is divided by funding source
  
• Prepare a Statement of Activities Budget vs. Actual report see sample

State Compliance

• Prepare Annual Financial Reports in accordance with state guidelines
  
• Respond to IRS, AZ Department of Revenue, or Charter Board correspondence
  
• Update clients regarding new school finance state and federal legislation

Budgets

• Work closely with clients to prepare annual state budgets
  
• Prepare revised budgets with clients (as needed)
  
• Notify clients when expenses exceed budget constraints

Grants Management

• Prepare state and federal grant applications and amendments
  
• Track grant expenses to ensure compliance with grant requirements
  
• Prepare Cash Management and Completion Reports and submit to ADE

Remote Printing

• On-Site Printing
  
• Print on blank check stock alleviating the security issues associated with keeping pre-printed checks in stock

Services Unique to Districts

• Reconcile District fund balances to County Treasurer cash
  
• Analyze financial data with Visions reports
  
• Test transactions for Procurement compliance

Cash Flow Reporting

• Prepare monthly reconciliations for all bank accounts and credit cards
  
• Maintain secondary bank registers to account for transactions not reflected on the bank statement due to timing issues
  
• Prepare monthly cash flow forecasts that reflect cash transactions in previous months and predictions for cash transactions through the remainder of the fiscal year

Website & Graphic Design

• Logo & Identity
  
• Stationary (Business Cards, Letterhead, envelopes, forms, etc.)
  
• Brochures, Catalogs, Annual Reports
  
• Print Advertising (Magazine or Circular ads, Direct Mail, Postcards)
  
• Email Advertising
  
• Promotional Applications (Logos or Custom Designs on T-Shirts, Hats, Coffee Mugs, etc.)
  
• Website Design

Notary Public Services

• Notary Public on Staff

Our objective is to make sure all of our clients’ business, accounting and financial needs are met. In addition, through relationships with strategic partners we can offer employee benefit programs, cash flow financial, equipment leasing and financing, and land and building acquisition financing.